Rental Agreement

db Video, LLC 632B West Iris Dr. Nashville, TN 37204
(M)615.319.8928 | (O)615.782.2002 | (F)615.782.2041 |

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Rental Terms & Conditions


  1. Daily rental commences at 9 a.m. Ordered equipment is available for issue at db Video, LLC premises at 9 a.m. or thereafter. Equipment returned after 10 a.m. on its due return date or any subsequent day can incur additional charges. Accordingly, Customer should notify db Video, LLC rental department of any known or expected delay in returning Equipment.

  2. All Equipment is to be picked up from and returned to db Video, LLC unless previous arrangements have been made for delivery. There will be a charge for delivery service.

  3. Equipment will be made available to Customer no earlier than 3pm one day prior to Customer’s shoot day.

  4. Minimum rental period is 1 day or 24 hours. Daily rate applies through 3 days.

  5. 3-7 days equal weekly rate of 3 days. (Based on calendar week-Monday thru Sunday)

  6. When out on daily rental, Saturday, Sunday, and Holidays are to be paid when Equipment is used.

  7. Rental prices do not apply toward purchase. Prices and specs subject to change without notice.

  8. Payment terms are due upon receipt and no later than 10 days, unless otherwise required or agreed by db Video,


  9. Credit Accounts will be granted only upon approval of credit application. Net amount due 20 days after agreed date

    for return of Equipment.

  10. Two percent per month (24% per annum) will be charged on accounts unpaid over 30 days from date of invoice.

  11. If db Video, LLC places account with an attorney or collection agency, customer agrees to pay reasonable collection

    costs, attorney fees and court costs. Customer agrees to pay db Video, LLC directly or as directed by db Video,


  12. Applicable state and local taxes are additional to prices for rental, purchase, and other taxable items.

13. Expendables on db Video, LLC equipment packages are charged on an as used basis.


  1. Customer is subject to rental fees during Equipment shipment in the event that shipment travel exceeds one day each way.

  2. Out of state rentals are subject to Standard Tennessee Tax, except in the event that Equipment is shipped to out of state Customer.


  1. All shipments will be shipped collect for freight and insurance charges. Equipment must be returned pre-paid on freight and insurance. Any return “collect” charges will be invoiced to Customer with a 25% markup added.

  2. Most shipments also require a delivery to a common carrier. This charge will be invoiced to Customer.

  3. Equipment may not be taken out of the Continental U.S.A without prior permission in writing from an authorized

    official of db Video, LLC. If db Video, LLC permits Equipment to be taken out of the Continental United States; Customer are responsible for registration with the U.S. and Foreign Customs. No rental allowance will be made for time lost due to improper documentation, impounding or delays of Equipment by Customs for any reason.


  1. Equipment should be reserved as far in advance as possible to insure availability. Equipment is subject to prior rental unless reserved for specific dates.

  2. In the event of a Customer canceling all or part of an order, customer is responsible for 50% of canceled order total and are subject to compensate db Video, LLC for any loss sustained as a result of a cancellation (rental charges based on the greater of either the actual verifiable loss of business or the average rental history of the Equipment as computed for the period of the canceled rental).

  3. Rentals are for agreed dates only. db Video, LLC must authorize extension of rental period. Unauthorized extension will be charged at full daily rate (i.e. weekly, monthly rate will not apply). When Equipment is not available from db Video, LLC, customer agrees to accept comparable equipment obtained by db Video, LLC from other sources. Rental charges for such equipment may be at rates other than published by db Video, LLC and may be charged at full daily rates.


  1. Customer agrees to admit db Video, LLC or agent thereof to enter the premises upon which Equipment is kept for the purpose of checking the state and condition of Equipment, for the purpose of repossessing the Equipment in the event that the Customer is in default of any term of the lease, whatsoever.

  2. Customer shall not remove the Equipment from the state in which it is prior to obtaining written permission from db Video, LLC. Furthermore, Customer shall not remove the leased property from the ground in any airplane or any machine used for air travel including but not limited to helicopters, blimps, and hot air balloons without written consent of db Video, LLC.

  3. Customer shall not lease or loan the Equipment described herein to any other persons, firms, or corporations, and the Equipment shall at all times remain under the immediate and actual control and direction of the Customer.

  4. Customer agrees not to remove cover, deface or alter any tag, serial number or nameplate.

  5. A person executing the rental contract on behalf of a company warrants that he/she has full authority of the

    company to sign the rental contract and obligate the company.

  6. Customer specifically acknowledges db Video, LLC’s superior title and ownership of the Equipment and must keep

    the Equipment free of all liens, levies and encumbrances except those caused by resulting from db Video, LLC’s

    acts. Customer may not assign or pledge the Equipment.

  7. Customer agrees to indemnify db Video, LLC and to hold db Video, LLC and its employees and agents harmless

    from and against any and all losses, damages, claims, demand or liability of any kind or nature whatsoever, including legal expenses, arising from the use, condition (including, without limitation, latent and other defects) or operation of the Equipment, and by whosoever used or operated during the rental term. This indemnification shall continue in full force and effect during and after the term of the rental for causes arising during the term of the rental.

  8. db Video, LLC will provide instructions regarding the use of Equipment at the Customer’s written request, but cannot be held responsible for the completeness or accuracy of the instructions. Proper care, operation, application and understanding of Equipment are solely the responsibility of the Customer.



  1. db Video, LLC requires that Customer provides a valid Certificate of Insurance before any Equipment can be released from our facility. Customer shall at its expense, and at all times during the rental, maintain in full force and effect a limit of insurance covering all equipment rented hereunder, from all sources, and herein provided. All Equipment shall be insured for the full replacement cost without deduction for depreciation. In addition, all Equipment shall be insured for actual verifiable loss of use of the equipment (i.e. rental charges based on the greater of either the actual verifiable loss of business or the average rental history of the equipment, as computed for the period of time the equipment is being repaired and/or replaced not to exceed 90 days).

  2. Property Insurance- Customer insurance shall name db Video, LLC as Loss Payee for loss or damage to the property rented; shall cover “All Risks” of loss or damage for Equipment; vehicles physical damage coverage shall include the perils of “Comprehensive” and “Collision”; and all policies shall provide for 10 days written notice to db Video, LLC before any policy shall be modified or canceled. Limits shall be sufficient to encompass all property at risk, regardless of source, but in no event less than $1,000,000.00.

  3. Liability Insurance- Customer shall name db Video, LLC as an additional insured on your liability insurance and Customer’s liability insurance shall be deemed primary and noncontributory insurance in the event of any claim or suit. Liability Insurance shall meet the following minimums: Commercial General Liability, $1,000,000.00 per occurrence and annual aggregate; Automobile Liability, $1,000,000.00 combined single limit.

  4. The rights of db Video, LLC are not affected by Customer’s non-performance. Customer’s insurers shall agree that the rights of db Video, LLC under the insurance coverage as described in the preceding paragraphs shall not be affected by any act or neglect or breach of condition by you, other than non-payments of Insurance premiums.


  1. db Video, LLC will insure on common carrier and requests customer to return the same way unless Customer’s insurance policy specifically states it covers common carrier transport with db Video, LLC as loss payee. When and if a large loss would occur, the common carrier’s payment would make up the difference between the true value and insurance payment.

  2. If db Video, LLC does not have in its possession a written insurance certificate itemizing all risk coverage for db Video LLC’s Equipment from customer’s insurance company naming db Video LLC’s as the loss payee, then db Video, LLC, at their discretion, can refuse to allow the rental Equipment out of db Video LLC’s possession without deposit or acceptance of damage waiver by renter.


  1. Acceptance of returned Equipment does not waive claims against Customer for latent or hidden damage to Equipment.

  2. db Video, LLC shall provide Customer with a list of missing and/or damaged Equipment, if any, within three business days after the Equipment has been returned to db Video, LLC. db Video, LLC upon receipt of of the compilation of the repair and/or replacement cost estimates will forward these estimates to Customer. Customer shall have the option of making arrangements with db Video, LLC to have their crew member(s) verify the Equipment if physically returned to db Video, LLC at a time that is mutually agreeable within the first day of return.

  3. In the event of loss or damage to the Equipment, Customer agrees to repair or replace same Equipment and to compensate db Video, LLC a rental for such period of time, until such lost or damaged Equipment shall be replaced together with all costs and expenses of such repair or replacement.

  4. In the event of any loss, the value of Equipment shall be that listed in the manufacturer’s current user price list effective at time of loss plus shipping and taxes when applicable.


  1. Customer acknowledges that its representative has inspected and tested all Equipment at the time of the rental and that all Equipment is in good and working order and acceptable to Customer

  2. Customer has selected the Equipment without relying upon any suggestion or recommendations or db Video, LLC and Customer understands and agrees that db Video, LLC assumes no responsibility for the Equipment as being fit for any particular purpose.

  3. No warranty of performance is made for Equipment beyond its being in working order when it leaves db Video, LLC. The Equipment is offered for inspection and test at the time of rental. db Video, LLC is not responsible for any loss resulting from the use of its equipment or other supplies. Lamps, if burned out, must be returned for credit. Broken, misused or unreturned lamps will be charged at list price. P LEASE CHECK YOUR ORDER CAREFULLY BEFORE SIGNING ANY RENTAL AGREEMENT. YOU ARE RESPONSIBLE FOR THE QUANTITY AND CONDITION OF THE EQUIPMENT AND SUPPLIES AS LISTED ON YOUR RENTAL AGREEMENT.




  2. Customer is responsible for clearing any and all images (in any form) prior to the return of the Equipment to db Video, LLC, and Customer authorizes db Video, LLC to clear the Equipment of any and all images, content or data immediately upon return of the Equipment to rent db Video, LLC. It shall be the sole responsibility and obligation of Customer to arrange for the safeguarding and storage of Customer’s images, content or data prior to the return of the Equipment to rental company.

  3. This agreement contains the entire understanding between the parties. No oral modification, even by an employee of db Video, LLC can modify this agreement. This agreement can only be modified in writing and signed by both parties.

  4. Customer affirms that they are over the age of 21 years or is a corporation legally authorized to do business in the state of Tennessee.

  5. The parties agree that any dispute arising from or under this contract shall be determined in accordance with the laws of Davidson County in the state of Tennessee.

  6. Customer agrees to pay all attorney’s fees or costs incurred by db Video, LLC in protecting its rights of property under this agreement or in suing the customer for breach of this agreement.


1. As used in the Rental Agreement and these Terms and Conditions, the following terms have the following meanings: “Customer” shall mean the entities and/or individuals so identified below; “Equipment” shall mean all equipment so listed in the rental order.

I agree that I have read, understand, and agree to adhere to these Terms and Conditions.


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Signature Certificate
Document name: Rental Agreement
Unique Document ID: 4e0d792ffa4c7213fe21c5a830e7c4260226f9f8
Timestamp Audit
2016-09-01 19:35:41 CDTRental Agreement Uploaded by Doug Bates - IP